Notice Writing

Introduction : A Notice is a very important form of written communicatin widely used by individuals and organizations to announce functions and events; to issue instructions; to make appeals and to extend invitations. Most notices are meant to be pinned up or pasted on special boards meant for the purpose. There must be one or more such notice-board in your school, too. Notices, usually from govt. departments, also appear in newspapers.

Writing an effective notice is an art which you can master with practice. Your notice should give complete information and must be written in a clear lucid style using easy to understand language.

An Effective Notice will usually include the following :

Name of the Organization. Institution or Office issuing it.

Date of issuing the notice.

The word 'Notice'.

A suitable description/eye-catching caption or heading.

Purpose for which it has been written : calling a meeting, drawing attention, making an appeal or informing general public etc.

Details of schedule (date, time, venue, programme, duration etc) in case the notice is about an event.

Signature/name and designation of the person issuing the notice.

The style of the language : formal, semi-formal or informal depending on the person it addresses and the them of the event.

Important Points To Remember : -

Notices can use capital letters for details such as names of organisation, captions, an important detail within the message itself.

The date of the notice can be placed at the top right or left, or bottom right or left hand corner.

The entire content of the notice is centred within a 'box'.

The individual/s responsible for issuing the notice indicate the name below the signature in parenthesis, followed by their designation/s.

Complete sentences need not always be used in all types of notices. Abbreviations and symbols can also be used.

Usually future time references predominate over other tense forms.

There is penalty for exceeding the prescribed word limit (i.e. 50 words for the body of the notice).

In the occasion of Voluntary Blood Donation Day, the Red Cross Society of India is organising a Blood Donation Camp at Shivalik Public School, Sector 41, Chandigarh. The objective is to collect blood for Thalassaemia patients. As Amit Sarai, Secretary of the Social Service Club of the school, write a notice in not more than 50 wards making an appeal for blood donation. Invent necessary details like date, time, place etc. Put the notice in a box.

SHIVALIK PUBLIC SCHOOL, CHANDIGARH

NOTICE

25th September 20xx

DONATE BLOOD, SAVE LIVES

On the occasion of Voluntary Blood Donation Day, the Red Cross Society is organizing a Blood Donation Camp for Thalassaemia patients on 1st October 20xx. The camp will be held from 9 a.m. to 5 p.m. at Shivalik Public School, Sector -41, and Chandigarh. Healthy citizens above 18 years of age are appealed to donate blood for this noble cause.

Amit Sarai

AMIT SARAI

(Secretary, Social Club)

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